EPC Document Controller (m/f/d)

  • Milan, Italy
  • Verona, Italy
  • Junior, Career start
  • Work experience
  • Office, administration, processing
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JUWI has been present in the Italian market since 2007, it is based in Verona, in the north of the country, in an excellent position close to all major transport networks. JUWI brings together all the partners you need to complete your renewable energy projects.
 
We build projects that integrate harmoniously with the environment. JUWI has the necessary engineering expertise, several years of centralized experience in project management and trade as well as organizational skills. Most importantly, from the outset we work together with all relevant partners to develop a strategy that integrates a wide variety of different interests for the benefit of everyone.
 
The Italian team, assisted by the expertise of the JUWI group, covers the entire production chain: planning, construction and operational management. We leverage our expertise and experience to design high-performance, large-scale photovoltaic systems, allowing the lowest energy cost but maximizing the profits of those who invested in the project. The technical, procurement and construction teams work closely with suppliers to develop and deliver high-quality components.

Your Tasks

Objectives
As the EPC Project Administrator and Document Controller, you will be involved in Renewable Energy EPC projects during their execution phase. Working under the direct orders of the Project Manager in charge, you will be responsible for assisting him and the project team in various aspects. This includes a strong focus on the management of document and data control procedures through the Document Management System in place for the project.
 
Primary Responsibilities
Document Controlling: Ensure coordination, receipt, and distribution of project documentation to the project team and to other internal and external stakeholders during the project lifecycle. This includes:
  • Handling intake, scanning, verification, distribution and storing of project documents in accordance with contract obligations, internal procedures, and the Documentation Management System in place for the project
  • Filing and archiving relevant documentation
  • Checking and editing documents for compliance regarding document naming, revision, and verification & approval status
  • Establishing and maintaining site document registers which control both revision status and distribution
  • Controlling the flow of project documents in and out
  • Assisting colleagues with accessing documents through the document management system
  • Retrieving files for project team members and other project stakeholders when needed
  • Maintaining the security of confidential documents
  • Reporting errors or developments regarding document storage
  • Updating and maintaining document management systems and physical records to maintain full compliance with our contractual obligations
 
General Project Assistance which includes:
  • Creating and distributing Purchase Requisition Forms after approval by the Project Manager
  •  Assisting the Project Manager and the Project Cost Controller in the processing of invoices (in and out).
  • Assisting the Project Manager by compiling and preparing regular internal and external reports (Progress Status, Health & Safety, Environmental, Social)
  • Helping the site construction team by supporting on resource and site mobilisation activities, including site setup, accommodation, vehicles, and subsistence
  • Providing general assistance support like travelling arrangements and expenses reports for the project team

Your Profile

Qualifications and Experience
  • Bachelor’s Degree in Business Administration of equivalent
  • Project Administrator and Document Controller 
  • Minimum 3-year experience in a similar role at comparable level including proven records in Document Management activities
  • Knowledge of document storage platforms and Document Management Systems (SharePoint, DropBox, Procore, etc.)
  • Demonstrable ability to work in matrix organizations and to operate in a culturally diverse international environment
  • An understanding of the requirements and implications of projects
  • Proficiency in MS Office (Outlook, MS Word, Power Point, Excel)
  • Detail-focused document organizer abilities
  • Team player, detailed oriented and process driven
  • Native Italian speaker
  • Fluent in English (both spoken and written)
 
Desirable Attributes
  • Experience of working within a project, engineering, or construction environment
  • Exposure to project management tools and methodologies
  • Exposure to contracts
  • Excellent communication skills
  • Good administrative and reporting skills
 
Other
  • Occasional travel may be required in line with business requirements
  • In addition to the duties mentioned above, the job holder is required to carry out other duties that are in essence part of his area of activity, according to his/ her knowledge and abilities

Benefits of working for juwi

Joining JUWI Italy you can expect a hybrid work policy, market related salary, performance-based bonus, medical insurance, ticket restaurants. We have two offices, one in Verona and another in Milan. Here you will find the opportunity to work for an ISO 9001:2015 certified matrix organisation. Experiencing people, processes, ideas and thought patterns from a global perspective. You will be joining a collaborative environment where growth is common and in fact, is encouraged.
 
Become part of a team that realises leading solar, wind and hybrid projects worldwide. JUWI Global has a high level of commitment and passion for its vision of 100% renewable energy.

Interested?

(Not matching all the requirements, Apply!)
Even if your profile does not match the job brief 100%, perhaps you match it 80% of the way, you could possibly be the right candidate for another position within the JUWI Group.
 
To apply, please submit your application via our recruitment portal and ensure that you submit your application in English.
 
We look forward to your energy!
  • Monique Cooper
  • Senior Recruiting Manager EMEA
  • +27218291631